Project Mgr-Business Office (DO AA OSX OIT)

PRIMARY OBJECTIVE

Reporting to the Director-Business Services (DO), the Project Manager-Business Office (DO AA, OSX, and OIT) is part of the District Offices Business Office team that supports the areas of Academic Affairs, Student Experience and Information Technology. This position is primarily responsible for coordinating and supporting a variety of financial and operational initiatives, as well as special projects, across these three critical areas.

The Project Manager also manages key operational functions that support the Districtwide Child Development Centers (CDC), coordinating with internal and external stakeholders to ensure billing, reimbursement reporting, and compliance tracking throughout all processes. Performs related duties as required.

ESSENTIAL DUTIES

• Leads and manages special projects for the Business Office that supports the offices of Academic Affairs, Student Experience, and Information Technology, including projects such as annual GASB 96 reporting, audits, and FOIA requests. 
• Tracks, verifies, and assists in reconciling grant fund deposits and donations, including programs such as Head Start, Hope Scholars, Preschool for All, ensuring accurate financial reporting and proper fund allocation in accordance with grantor requirements.
• Assists with vendor purchase order creation and reconciliation, ensuring compliance with procurement policies, proper coding, and timely processing.
• Assists with vendor payments and reconciliation, verifying invoices, resolving discrepancies, and ensuring timely and accurate disbursement of funds.
• Researches and analyzes data to inform and drive financial decision-making. 
• Collaborates cross-functionally and directly with staff and other departments such as Procurement, Accounts Payable, Finance, and General Counsels Office to address and resolve complex issues that impact supported offices.
• Oversees and monitors billing operations for Child Development Center (CDC) sites, working with the Business Manager to ensure accurate attendance tracking and reporting to secure reimbursement from grantor, the City of Chicagos Department of Children and Family Services (DCFS). Ensures compliance with attendance documentation standards.
• Provides ongoing support to CDC sites in implementing systems to accurately track daily meal service and prepare required reports for reimbursement through the states Child and Adult Care Food Program (CACFP). Offers technical assistance to ensure data integrity and timely submission.
• Assists with implementation of financial standards, policies and procedures, aiming to streamline operations, improve internal controls, and ensure compliance with legal and regulatory requirements across AA, OSX, IT and CDC. 
• Partners with the Business Manager to develop and maintain knowledge repositories (i.e. SharePoint or other) to house process documentation, workflows, checklists, and training resources that promote consistency and institutional knowledge retention.
• Identifies root causes of compliance and operational risks and develops comprehensive mitigation strategies, including staff training, resource development, and measures for accountability.
• Identifies and implements continuous improvement initiatives to enhance operational performance across supported departments.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

REPORTING RELATIONSHIPS

Reports To                       Director-Business Services (DO)

Direct Supervision          None

QUALIFICATIONS

• A Bachelor's degree from an accredited college or university in Accounting, Finance, or related field.
• Three years of work experience in finance, accounting, or budgeting. 
• An equivalent combination of education and experience may be taken into consideration at managements discretion.
• Experience working in business and/or finance at a higher education institution desirable.
• Experience with PeopleSoft Applications highly desirable (Finance, HR, Student). 
• Knowledge of public procurement and accounts payable procedures and business/financial policies.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent analytical, problem solving, and organizational skills.
• Strong attention to detail and accuracy.
• Ability to handle sensitive situations with tact and diplomacy.   
• Ability to work within a culturally diverse environment. 
• Proficient in using spreadsheet and database software in financial analysis and reporting.
• Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with advanced knowledge of Excel and PowerPoint. 

 $70,251 -  $81,000

Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website. 

 We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!