Project Coordinator

Since 1911, City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago. 

Through a partnership between the Chicago Housing Authority (CHA) and City Colleges of Chicago (CCC), CHA residents and Housing Choice Voucher (HCV) Program participants are eligible for quality training and educational opportunities at low or no cost. The Partners in Education (PIE) Program provides access to various degree and certificate programs, educational services for adults with lower literacy skills, and support services to prepare them for careers in growing or sustainable industries. The program covers all unmet costs after financial aid is applied; costs are paid through non-transferable CCC vouchers for use at registration and the online bookstore.

PRIMARY OBJECTIVE

Reporting to the Dist Dir-Partners in Education (PIE) Program, The Project Coordinator-Non-Union (CHA Programs) performs highly responsible programmatic and administrative functions in support of CCC’s educational partnership with the Chicago Housing Authority (CHA) through the PIE Program. The Project Coordinator is responsible for providing information to prospective students among CHA residents and Housing Choice Voucher (HCV) Program participants; assisting prospective applicants with the application process; and maintaining continuous communication with participants to facilitate a smooth enrollment and registration process. Performs related duties as required.

ESSENTIAL DUTIES

•        Assists in various programmatic and administrative functions, including the planning of PIE Program activities; tracking of student progress; reporting compliance; distribution of student vouchers; and submission of invoices to CHA for reimbursement of costs.

•        Organizes and delivers information sessions to introduce prospective students to the Partners in Education (PIE) program, explaining eligibility requirements and available financial assistance, and encouraging eligible prospects to apply for the program. Develops an annual schedule of information session dates and shares with CHA for dissemination. 

•        Informs prospective students on available degree and certificate programs including career pathways, student support services including educational guidance and counseling, and CCC’s expectations of students’ commitment towards success and completion.

•        Provides information about specialized services to prospective students who require additional support to improve their reading, math, and communication skills. Refers students in need of a High School Equivalency certificate to the Adult Education Department for assistance.

•        Follows ups with prospective participant to facilitate their enrollment, including navigating the financial aid, testing and registration processes; ensures compliance with all program requirements.

•        Assists prospective participants in completing appeals to CHA for special requests and the denial of financial assistance by the CHA. Coordinates submission of appeals to CHA.

•        Coordinates the planning and implementation of CHA’s Summer Learn & Earn Program, providing recent graduates of Chicago Public Schools with an opportunity in CCC’s Summer Start program.

•        Assists the District Director in managing and administering special projects as needed in compliance with terms and conditions of program activities.

•        Assists in maintaining files of program participants for use in program evaluation.

•        Provides technical assistance or support for tasks outside the scope of established procedures.

•        Serves as liaison to CHA and other outside agencies to provide services to program participants and to ensure compliance with program policies and guidelines.

•        Performs related duties as required.

REPORTING RELATIONSHIPS

Reports To                District Dir-Partners in Education (PIE) Program

Direct Supervision        None

QUALIFICATIONS

•        Bachelor’s degree from an accredited college or university

•        Two years of work experience in administering a program(s) for a non-profit, social services, government, or educational organization

•        Experience working in higher education in the areas of financial aid, student finance or accounts, scholarship administration, or advising desirable

•        A combination of education and experience may be taken into consideration based on an applicant’s credentials, provided the minimum degree requirement is met

•        Excellent interpersonal and communication skills

•        Excellent organizational and time-management skills

•        Ability to manage multiple tasks and meet deadlines in a timely manner

•        Ability to work well within a culturally diverse environment

•        Proficient in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.        

Benefits information is found at https://www.ccc.edu/departments/Benefits/

Salary Range Starting at 56,057