Exec Dir-Operations&Compliance

PRIMARY OBJECTIVE

Reporting to the Vice Chancellor-Admin Services, the Executive Director of Operations and Compliance is responsible for the development and management of the operational budget within the Office of Administrative Services. This role leads the implementation of and ensures compliance with policies and procedures defined by the Board of Trustees, as well as State and Municipal statutes related to construction and facilities management. The Executive Director also recommends strategic sourcing and operations models based on best practices and the District's spend history. Performs related duties as required.

ESSENTIAL DUTIES

• Manages the Office of Administrative Services operational budgets, overseeing financial transactions, maintaining documentation for audit purposes, and preparing monthly and quarterly reports on spending levels and trends. 
• Collaborates with department managers to identify key performance indicators (KPIs) and accountabilities in support of the department's annual budget and prepares monthly and quarterly reports that track goals and performance in relation to expenditures.
• Works with Office of Information Technology (OIT) to implement financial and inventory management modules, documenting and refining business practices to ensure a smooth conversion and provide training for end users.
• Recommends and implements best practices for strategic sourcing and operations models in contract administration, management, and vendor performance evaluations.
• Leads department efforts, in collaboration with the Office of Procurement Services, to secure a variety of shared services contracts for facilities maintenance services, supplies, and operations across the district.
• Ensures compliance with mandated reporting requirements for facilities and construction, such as those set by the Illinois Community College Board and the City of Chicago.
• Oversees the development and updates of the CCC Records Retention Schedule, coordinating requests with State of Illinois in compliance with the Local Records Act, and provides training to district staff on related processes and procedures.
• Serves as subject matter expert, offering guidance to colleges on facilities management, operations, and facility use licensing processes.
• Confers with the Presidents, Vice Chancellors, and department heads involved with proposed projects to ensure cooperation and to further define project scope as needed.
• Manages the work of the Districts Distribution Center staff, ensuring efficient operations at the central warehouse located at Olive-Harvey College.
• Oversees the work and services of contracted professional services and other maintenance, repair and operational supply vendors, including managing budgets, expenditures, priority setting, resource allocation, staff management, project management, technical services, and communications.
• Identifies and implements policies, procedures, and internal controls across Administrative Services to mitigate risks related to budgets, asset inventory, shipping and receiving, and other facility management functions as necessary.
• Prepares Project Management reports to update management on project status and proactively identifies and mitigates potential issues.
• Adheres to CCC Customer Services Excellence standards.
• Performs related duties as required.

REPORTING RELATIONSHIPS

Reports To                        Vice Chancellor-Admin Services

Direct Supervision          Business Manager; Distribution Center Staff

QUALIFICATIONS

• Bachelor's degree in a relevant field required from an accredited college or university.
• Minimum of ten years of experience in facilities management and operations.
• Experience with PeopleSoft Financials and/or Inventory modules, as well as 25Live or other facility reservation systems, preferred
• Experience managing in a union environment preferred
• Excellent verbal and written communication skills
• Must be self-directed and innovative, with the ability to meet deadlines and assess current operations to drive continuous improvement to support the District's future goals 
• Ability to quantify and define business practices aimed at improving performance standards 
• Strong understanding of and ability to interpret and apply federal, state, and municipal laws, codes, and regulations relevant to the Office of Administrative Services
• Ability to interact effectively with faculty, staff, students, local and state government and regulatory agencies, businesses, and community residents
• Demonstrated experience with progressively responsible roles in fiscal management
• Ability to work effectively in a culturally diverse environment
• Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.