College Library Assistant II - Part-Time

COLLEGE LIBRARY ASSISTANT II – PART-TIME
WILBUR WRIGHT COLLEGE

The Library of Wilbur Wright College, one of the City Colleges of Chicago, seeks a College Library Assistant II – Part-Time to perform a broad range of clerical and customer assistance duties to support the daily operations of the college’s library to include: assisting library patrons/students in locating and accessing library resources; maintaining the library’s physical and digital resources; processing inter- and intra-library loans; and supporting the cataloging of new materials. Performs related duties as required. The level II position functions with a higher level of independence and responsibility and demonstrates the ability to apply learned job knowledge and skills in the performance of duties.

PRIMARY RESPONSIBILITIES

• Assists library patrons in-person, via email, and over the phone in locating and accessing library resources.
• Provides guidance to College Library Assistants I and work study students on library procedures relating to circulation and reserve desk functions; maintenance of library collections; and general clerical duties to support library operations.
• Staffs circulation/reserve desks and answers questions; directs patrons to library’s collections and refers to Librarian for more in-depth assistance; and performs related activities.
• Processes and places new books on course reserve status each semester as requested by faculty.
• Searches stacks by call number for requested books; pulls and places books on hold for pick-up.
• Assists students in accessing and using library’s on-line systems and resources and operating public use equipment of printers and photocopiers.
• Performs copy cataloging; accesses and uses OCLC database to download and update bibliographic records into the library’s system.
• Processes inter- and intra-library loan requests; receives returned materials and places back in circulation; packages and returns loan materials to lending libraries.
• Notifies patrons of received inter- and intra-library loan requests; updates library’s system to checkout books and materials and track status of loans.
• Processes received shipments of new books/materials; checks and verifies packing slips against invoices to ensure deliveries are complete and accurate.
• Trains work study students and new library clerk employees on library procedures as directed.
• Assists Librarians in the interviewing and selection of work study students; may contact Financial Aid Department on issues relating to work hours and semester hiring of students.
• Performs general clerical duties; prepares reports such as daily number of library patrons, book counts, computer usage, and related library activities.
• Opens and closes library as directed.
• Sets up library displays and prepares signage.
• May assist in preparing purchase requisitions and place purchase orders with vendors.
• May assist in packaging and processing invoices for payment by the Business Office.
• May assist in maintaining library’s account and expenditure records.
• Performs all of the duties of a College Library Assistant I as needed.

QUALIFICATIONS

• Graduation from high school or equivalency certificate (GED).
• Two years of library clerical/assistant work experience.
• An equivalent combination of education and experience may be taken into consideration.
• Knowledge of library clerical and technical procedures.
• Knowledge and ability to use and navigate library’s on-line catalog and related library databases and systems.
• Knowledge of alphabetical and numerical organization of records/materials.
• Knowledge of Library of Congress system.
• Good oral and written communication skills.
• Excellent customer service skills.
• Some proficiency in the use of Microsoft Office (Word, Outlook, Excel).

WORK SCHEDULE

Monday through Thursday 4:00 p.m. to 10:00 p.m. during the academic terms of Fall, Spring, and Summer.

Note: Work schedule is subject to change based upon facility hours of operation. Advance notice will be communicated in accordance with the collective bargaining agreement.

This part-time position is represented by Local 1708 Union.

We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!