College Clerical Asst II - PT

COLLEGE CLERICAL ASSISTANT II (PART TIME/ GRANT FUNDED)
OLIVE-HARVEY COLLEGE
 
 

Olive-Harvey College is looking for a part time College Clerical Assistant II to support the Science, technology, engineering, and mathematics (STEM) department.  Olive-Harvey offers accessible and affordable opportunities for academic advancement, career development, and personal enrichment.  This role requires excellent writing, verbal and customer service skills. As a Clerical Assistant you will work closely with the students as they complete the steps towards the next level in their educational and career goals. 

 
PRIMARY RESPONSIBILITIES:

• Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
• Assists in reviewing time sheets and prepares attendance reports for payroll processing. 
• Answers telephones, takes messages and transfers calls to appropriate personnel. 
• Sorts and distributes incoming mail.
• Prepares purchase requisitions for supplies and equipment, reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
• Provides information to student inquiries regarding registration, financial aid, departmental course offerings and policies.
• Maintains and updates student academic records, financial aid reports, registration forms and transcripts. Maintains and updates college course data and inputs student registration information.

QUALIFICATIONS:

• Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.  
• Proficient in PC desktop and related software programs.  
• Ability to operate a personal computer.  
• Ability to keyboard 45 words per minute.  
• Ability to follow oral and written instructions. 
• Skill in basic filing, record keeping and operation of a variety of office machines. 

We are an equal opportunity and affirmative action employer. 

Thank you for your interest in City Colleges of Chicago!