College Bursar Assistant III

COLLEGE BURSAR ASSISTANT III

WILBUR WRIGHT COLLEGE

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city. The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

Wilbur Wright College, one of the City Colleges of Chicago, seeks a qualified Bursar Assistant III who will be responsible for supporting the operations of the Business Office by performing a variety of financial, administrative, and customer service functions. This role involves processing student payments, maintaining accurate financial records, assisting with billing and account inquiries, and ensuring compliance with institutional policies and procedures. The Bursar Assistant III provides professional and timely assistance to students, faculty, and staff while maintaining a high level of accuracy, confidentiality, and customer service. The position also includes responsibility for assisting students by addressing financial questions, guiding them through payment processes, and helping resolve account-related issues in a courteous and supportive manner.

DUTIES & RESPONSIBILITIES:

1. Responsible for the same duties as the College Bursar Assistant II.

2. Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledger accounts.

3. Prepares trial balances and periodic summary statements to determine account balances; reconciles account balances with bank statements; assists in the analysis of routine accounts and in the preparation of financial reports.

4. Maintains general ledger and subsidiary ledger accounts for students receiving financial aid through various grant or loan programs.

5. Maintains cost systems, allocating expenditures to accounts in accordance with established procedures.

6. Prepares summary sheets for use of supervisor or auditors in preparing comprehensive financial statements.

7. Audits and proofs accounting or other reports for clerical accuracy and conformance to departmental procedures.

8. Troubleshoots problems in student financial system.

9. Supervises lower level College Bursar Assistants and support staff.

10. Responds to student inquiries regarding the status of their financial aid grants or loans.

11. Assists in student registration activities.

12. Adheres to CCC Customer Service Excellence standards.

13. Performs related duties as required.

QUALIFICATIONS

1. Associates Degree and a minimum of 6 accounting courses at the college level; supplemented by 4-6 years of experience in general accounting work; or an equivalent combination of training or experience.

2. Knowledge of basic accounting principles and techniques; knowledge of accounting and auditing terminology and accounting software.

3. Ability to prepare and maintain accounting records and write simple financial statements and reports.

4. Good written and verbal communication skills required.

Salary Information:

Salary Range:  $61,136 - $64,193

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

WORK SCHEDULE

·       Monday-Wednesday 9:00 am to 5:00 pm

·       Thursday 10:00 am to 6:00 pm

·       Friday 9:00 am to 5:00 pm

This position is represented by Local 1708 Union.

Chicago residency is required for all full-time employees within 6 months of hire. 
We are an equal opportunity and affirmative action employer. 
Thank you for your interest in City Colleges of Chicago!