College Bursar Assistant III

COLLEGE BURSAR ASSISTANT III
MALCOLM X COLLEGE

Malcolm X College is seeking a full-time College Bursar Assistant III for the Business Office. The is position is responsible for accurate accounting records for receipts and/or disbursements within a college department or administrative office. This position applies accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports. The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

ESSENTIAL DUTIES:

• Responsible for the same duties as the College Bursar Assistant II.
• Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledger accounts.
• Prepares trial balances and periodic summary statements to determine account balances; reconciles account balances with bank statements; assists in the analysis of routine accounts and in the preparation of financial reports.
• Maintains general ledger and subsidiary ledger accounts for students receiving financial aid through various grant or loan programs.
• Maintains cost systems, allocating expenditures to accounts in accordance with established procedures.
• Prepares summary sheets for use of supervisor or auditors in preparing comprehensive financial statements.
• Audits and proofs accounting or other reports for clerical accuracy and conformance to departmental procedures.
• Troubleshoots problems in student financial system.
• Supervises lower level College Bursar Assistants and support staff.
• Responds to student inquiries regarding the status of their financial aid grants or loans.
• Assists in student registration activities.
• Performs related duties as required.

QUALIFICATIONS:

• Associates Degree and a minimum of 6 accounting courses at the college level; supplemented by 4-6 years of experience in general accounting work; or an equivalent combination of training or experience.
• Knowledge of basic accounting principles and techniques; knowledge of accounting and auditing terminology and accounting software.
• Ability to prepare and maintain accounting records and write simple financial statements and reports.
• Good written and verbal communication skills required.