Grants Manager (College)

GRANTS MANAGER (COLLEGE)

Harold Washington College

City College of Chicago

City Colleges of Chicago’s vision is to be recognized as the city’s most accessible higher education engine of socioeconomic mobility and racial equity – empowering all Chicagoans to take part in building a stronger and more just city.  The community college system’s more than 3,500 faculty and staff serve more than 60,000 students annually at seven colleges and five satellite sites.

PRIMARY OBJECTIVE

Reporting to an assigned administrator, a Grants Manager (College) leads and manages the development, preparation, and submission of competitive proposals for the successful acquisition of grants and funding of college projects and initiatives.  Supports the work of grants development teams including grant writers.

A Grants Manager (College) also provides guidance and direction to Principal Investigators (PIs), Program Directors, and other staff at the college through the post-award process including budget setup, implementation, reporting, and closeout to ensure funded projects/programs are effectively administered and in compliance with grant requirements.  Performs related duties as required. 

ESSENTIAL DUTIES 

·       Manages the pre- and post-award grant lifecycle for multiple grant opportunities and awards at the college level.

·       Works collaboratively with various CCC stakeholders in researching and identifying grant opportunities (federal, state, local and other) that align with CCC’s strategic priorities and initiatives.

·       Communicates information on grant funding prospects and submission deadlines for proposals to appropriate parties.

·       Leads and manages work groups at the college in the development of grant applications according to Request for Proposal (RFPs) and funder requirements.

·       Supports and participates in the development of grant proposals, partnering with Grant Writers in creating, reviewing, and editing content and narratives for competitive proposals.

·       Oversees the external grant writer consultants and expenditures in accordance with department budget and contract guidelines.

·       Provides ongoing support and guidance to PIs, co-PIs, Program Directors, and college teams to ensure proper grant implementation, reporting requirements, and close-out within grantors’ deadlines.

·       Assists with analyzing, interpreting, and applying federal, state, and local government statutes, OMB Guidance, CFR, private funders’ requirements, and other regulations for grant administration.

·       Works closely with the finance team and the Business Office to support Principal Investigators on grant budget load, spenddown, modification requests, and other grant-related financial matters.

·       Manages the execution of sub-awards, sponsoring consulting agreements, and subaward amendments.

·       Maintains up-to-date and accurate electronic records and files of grants, contracts, and correspondence using Excel, PeopleSoft, and related systems.

·       Assists in the preparation of the monthly Resource Development Report for the City Colleges of Chicago Board of Trustees.

·       Participates in weekly team meetings and prepares reports summarizing status of proposal submissions, awards, and progress toward goals and objectives.

·       Performs other duties as assigned.

REPORTING RELATIONSHIPS 

Reports To                       Assigned Administrator

Direct Supervision          None

QUALIFICATIONS

·       Bachelor’s degree from an accredited college or university in Education, Business Administration, Communications, or a related field.  Master’s degree preferred

·       Four (4) years of work experience in educational research, proposal development, or grant management

·       Preference given to candidates with a body of work that demonstrates the securing of significant funds for organizations/foundations

·       Grants Professional Certification (GPC) or similar credential, such as PMP, highly desirable 

·       Demonstrated knowledge and experience implementing projects in a complex organization

·       Knowledge of general accounting structures for grants

·       Good understanding of public (i.e., city, state, and federal level) funding sources and the private philanthropic community

·       Knowledge of evaluation and research methodology

·       Understanding of post-secondary education, equity, community issues a plus

·       Excellent written and oral communication skills

·       Excellent interpersonal and group communication skills

·       Strong analytical and problem-solving skills

·       Ability to work independently

·       Ability to work within a culturally diverse environment

·       Proficiency in the use of PeopleSoft and Microsoft Office (Word, Excel, and PowerPoint)

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in CCC.

Approved by Compensation Design & Strategy                               Date: June 25, 2024

The intent of this job description is to provide a general description of the duties and responsibilities of this position.  It is not intended to be an exhaustive set of the duties and responsibilities, nor all of the necessary qualifications to perform the work.