College Administrative Assistant I

COLLEGE ADMINISTRATIVE ASSISTANT I

MALCOLM X COLLEGE

Malcolm X College is currently seeking a College Administrative Assistant I for the Dean of Instruction Department

Under general supervision, performs administrative, personnel and or fiscal services in a college administrative unit; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect

 ESSENTIAL DUTIES:

·         Performs and oversees the performance of the personnel functions for the college administration.

·         Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.

·         Maintains a liaison between administration, faculty and students.

·         Composes correspondence and assists in the formulation of personnel practices and procedures.

·         Reviews material, supply and equipment requisitions and prepares expense vouchers.

·         Conducts studies to improve the efficiency of the operations within an organizational unit.

·         May assist in the interview process of applicants for clerical staff positions.

·         Adheres to CCC Customer Service Excellence standards.

·         Performs related duties as required.

QUALIFICATIONS:

·         Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of training or experience.

·         Considerable knowledge of the principles and practices of public and business administration.

·         Considerable knowledge of department practices and procedures.

·         Good knowledge of general office computer software.

·         Ability to work and interact with the general public and college personnel. Ability to speak and write effectively. Ability to plan, assign and supervise administrative and clerical tasks.

·         Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

Salary Range: $61,136.30 – 64,193.12

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

This position is represented by the Local 1708 union.

We are an equal opportunity and affirmative action employer.

Chicago residency is required for all full-time employees within 6 months of hire.

Thank you for your interest in City Colleges of Chicago!