Assoc VC-Finance & Oper (CCCF)

Fueled by the generosity of Chicago's philanthropic community, the City Colleges of Chicago Foundation (CCCF) is a separate not-for-profit, 501(c)(3) organization, governed by an independent board of directors that exists to secure philanthropic resources to provide financially for the needs of the City Colleges of Chicago that cannot be met through government funding or student tuition income. 

Charitable contributions raised by CCCF supports students from all backgrounds in reaching their academic and career goals. Contributions support: innovative programming that prepares students for future workforce and transfer opportunities, creative partnerships including the strongest-ever relationship with the Chicago Public Schools, scholarships that create access to a quality, affordable education, and student supports from emergency funding to housing coordination that ensure CCC continues to meet the needs of all students. 

PRIMARY OBJECTIVE

Reporting to the CCC Chief Financial Officer and the CCCF President, the Associate Vice Chancellor of Finance and Operations CCC Foundation (CCCF) serves as CCCFs senior financial and operational leader, providing strategic oversight of financial resources, fundraising portfolios, and business operations in support of philanthropic and institutional priorities. The AVC manages the Foundations business operations relating to the strategic financial management and accounting of the Foundations financial resources including gifts, donations, grants and other contributions; ensures financial activities adhere to sound fiscal practices and support the advancement services functions of the Foundation; participates in the strategic planning for the allocation and spending of funds; and oversees portfolio-level financial planning and budget management for large-scale, multi-year fundraising priorities and campaigns.  Performs related duties as required. 

The position works closely with the AVC of Development & Major Gifts and the CCCF Board of Directors.  

ESSENTIAL DUTIES

• Develops the Foundations annual income and expense budget in coordination with the CCC Chief Financial Officer, CCCF Board, and President. 

• Performs financial analysis of CCCFs revenues, expenditures, and financial performance. Prepares and presents financial reports to Foundation President and Board to support strategic decision-making on CCCF finances and planned expenditures.

• Leads budget planning processes, including the development and oversight of multiyear program budgets, and provide data driven analysis to support informed leadership decisions regarding fundraising activities, program budgets, and timely donor financial reporting.

• Attends quarterly CCCF Board meetings and makes presentations on financial forecasting and various expenditure, income, and budgetary issues as requested. 

• Monitors and ensures gifts, grants and other contributions are administered in accordance with donor intent and grant agreements. Works closely with Principal Investigators (PIs) and other stakeholders to develop operating budgets, monitor expenditures, and prepare financial reports.   

• Manages the expenditures and reconciliation of private grants, major gifts, scholarships, and other Foundation funds.

• Prepares quarterly and annual spending reports for funders on disbursement of funds. 

• Partners with CCC Principal Investigators (PIs) and the Foundations Development team to design, develop, and manage multiyear, multi-million-dollar programs or campaign budgets.

• Collaborates with PIs and grant managers to forecast program spending, monitor fund utilization timelines, and identify potential budgetary risks affecting program implementation. 

• Provides regular financial analysis and strategic recommendations to Foundation leadership regarding funding gaps, remaining needs, and budget adjustments.

• Tracks, synthesizes, and continuously updates financial information related to priority fundraising campaigns, including funding pipeline activity, anticipated awards, and secured funding, and integrates this information into portfolio level financial planning, forecasting, and leadership reporting.

• Maintains and ensures accuracy and integrity of various financial and accounting records and ensures compliance with applicable accounting standards, financial reporting requirements, and donor restrictions.

• Develops and maintains financial tracking tools, dashboards, and reports, using Salesforce and other systems to support financial reporting, monitoring, and campaign reporting.

• Attends quarterly meetings with CCCF asset management vendor. Manages and implements activities related to investment and asset management.

• Serves as the primary liaison between CCCF and CCC administrative functions, including Finance, Human Resources, General Counsel, Procurement, and the Office of Information Technology.

• Collaborates with key stakeholders in creating and documenting business processes to continuously improve operational effectiveness.

• Oversees and participates in the review and approval of various accounts payable requests for the disbursement of funds including scholarship payments, grant budget allocations, and vendor payments.   

• Manages and ensures the functionality of a donor management and fundraising software platform for CCCF.  Generates various fund account reports to review fund balances and prepare reports. 

• Works with District Office Finance in creating and establishing processes and systems that strengthen tracking Foundation expenditures and streamline financial reporting for Foundation resources. 

• Collaborates with various CCC stakeholders, including members of the Institutional Resource Development and Finance teams, to facilitate the timely exchange of relevant grant information, data, and financials.

• Supports CCCF President and Board of Directors in the development and administration of gift acceptance policies and procedures. 

• Performs related duties as required. 

REPORTING RELATIONSHIPS

Reports To:                  CCC Chief Financial Officer 

Direct Supervision:    CCCF Manager-Accounting and Operations 

QUALIFICATIONS

• Bachelor's degree from an accredited college or university in Accounting, Business Administration, Finance, or a related field. Masters degree preferred.

• CPA or advanced experience in charitable foundation fund accounting required.

• A minimum of seven (7) years of progressively responsible experience in finance, accounting, fundraising operations, or related areas, preferably within education, non-profit, foundation, or philanthropic environments.

• Experience with fund accounting and financial management for a 501(c)(3) organization or charitable foundation preferred.

• Competency with financial management/accounting software applications required.

• Knowledge of fundraising CRMs required; Bloomerang and Salesforce preferred.

• Demonstrated knowledge of accounting principles, financial management practices, budgeting methodologies, and financial reporting standards.

• Knowledge of nonprofit financial reporting, fundraising performance metrics, donor stewardship practices, and philanthropic resource management preferred.

• Excellent verbal, written and interpersonal communication skills, with the ability to translate data into meaningful narratives. 

• Strong analytical, strategic, and critical thinking skills to provide thought leadership and identify financial, operational, and process improvement opportunities. 

• Ability to exercise sound judgment and demonstrate a high level of attention to detail.

• Ability to interact professionally and tactfully with individuals from diverse educational, cultural, and professional backgrounds.

• Ability and willingness to work evenings and weekends as needed and travel to events on and off campus.

• Proficiency in use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

$122,579 - $135,000 

Offered salary will be determined by the applicant’s education, knowledge, skills, and abilities, as well as other factors such as internal equity.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.