Human Resources Project Coordinator

Since 1911, City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.

PRIMARY OBJECTIVE

Reporting to the Deputy Chief Talent Officer, the Human Resources Project Coordinator provides coordination and operational support for HR projects and initiatives across all District Office HR departments and initiatives.

The Human Resources Project Coordinator assists with implementation of process improvements, system updates, reporting, and cross-functional HR initiatives. This role is responsible for organizing project activities, tracking timelines and deliverables, compiling data and documentation, and supporting communication efforts to ensure projects are completed efficiently and in alignment with departmental goals.

ESSENTIAL DUTIES

· Coordinates assigned HR projects across District Office HR functional areas including Talent Acquisition, Compensation, HRIS, Payroll, Benefits, and Employee Relations.

· Assists with implementation and tracking of process improvements and system updates (HRIS, recruitment systems, payroll, performance management).

· Maintains project plans, timelines, status trackers, and related documentation to ensure milestones and deliverables are met.

· Compiles, validates, and organizes data in support of HR dashboards, metrics reporting, audits, and leadership presentations.

· Prepares reports, summaries, meeting materials, and general correspondence related to HR initiatives.

· Schedules and coordinates project meetings; prepares agendas and documents meeting notes and action items.

· Monitors progress of assigned initiatives and follows up with stakeholders to ensure timely completion of tasks.

· Supports testing, documentation, and rollout activities associated with HR system enhancements or upgrades.

· Assists in researching HR best practices and benchmarking data to support process improvement recommendations.

· Maintains accurate and organized electronic files related to HR projects and compliance documentation.

· Ensures confidentiality of sensitive employee and organizational information.

· Participates in professional development opportunities to broaden knowledge of HR operations and project coordination.

· Performs related duties and participates in special projects as assigned

REPORTING RELATIONSHIPS

Reports To Deputy Chief Talent Officer

Direct Supervision None

QUALIFICATIONS

· Bachelor’s degree from an accredited college or university, preferably in Human Resources, Business Administration, Public Administration, or a related field.

· A minimum of one year of experience in human resources, project coordination, administrative coordination, or related operational role.

· An equivalent combination of education and experience may be taken into consideration at the discretion of management

· Familiarity with HR systems (e.g., HRIS, talent management systems, payroll systems) desirable.

· Strong organizational skills with the ability to manage multiple priorities and deadlines.

· Ability to compile, analyze, and present data in a clear and organized manner.

· Excellent verbal and written communication skills.

· Ability to maintain a high level of confidentiality and professionalism.

· Ability to work collaboratively with stakeholders across multiple departments.

· Demonstrated customer service orientation and attention to detail.

· Proficient in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.        

Benefits information is found at https://www.ccc.edu/departments/Benefits/

Job Family 415

Salary Range $49,561-$54,500