Development Manager (CCCF)

Fueled by the generosity of Chicago’s philanthropic community, the City Colleges of Chicago Foundation, a 501(c)(3) nonprofit, raises charitable contributions to support community college students from all backgrounds in reaching their academic and career goals.

PRIMARY OBJECTIVE

Reporting to the Associate Vice Chancellor (AVC) - Development and Major Gifts, the Development Manager-City Colleges of Chicago Foundation (CCCF) plays a critical role in advancing the institutions philanthropic and grant-funded initiatives by providing comprehensive operational, analytical, and administrative support to the Development team. This position is responsible for managing donor and prospect data, conducting prospect research, supporting proposal and grant development from pre- through post-award, ensuring compliance with funder, institutional, and board reporting requirements, and facilitating effective communication among internal and external stakeholders. The role also supports fundraising events, donor stewardship activities, and the strategic management of major gift and private grant portfolios to strengthen donor relationships and maximize philanthropic impact. Performs other duties as assigned. 

ESSENTIAL DUTIES

Donor Database & Prospect Research

• Conducts preliminary prospect research using online databases and resources to identify potential donors and funding opportunities.
• Maintains accurate and up-to-date donor and new foundation prospect records in Salesforce, including contact information, donor history, engagement activities, and relationship notes.
• Tracks and prepares reports on fundraising metrics, giving priorities, grant cycles, campaign progress, and portfolio management activities.
• Collaborates with key stakeholders in compiling data to better inform strategic planning, donor recognition, and stewardship activities.
• Ensures the confidentiality of donor information and compliance with development policies and procedures.

Grants Management & Institutional Giving Support

• Supports the Development team in navigating funder portals and managing proposal development and submission processes. 
• Develops and maintains reference documentation such as funder requirements, standard attachments, and other supporting materials.
• Navigates funder proposal portals, processes submissions, and ensures all required documentation is complete.
• Reviews CCC Principal Investigator reports and prepares them for donor submission by CCCF.
• Assists in reviewing grant awards and contract documents to ensure CCC staff have the necessary information needed for post-award reporting and funder-required activities.
• Supports the Executive Director-Institutional Giving in reviewing incoming award terms, flagging and addressing unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for CCC & PI. 
• Collaborates with the CCCF Operations team, the Office of Institutional Resource Development, and other internal stakeholders to manage and ensure seamless delivery of CCC pass-through grants.
• Coordinates with the Executive Director-Foundation Finance and Operations to maintain accurate records of all grant awards to the Foundation.
• Supports pre- and post-award processes for private grant opportunities, including:
  • Assists in developing and disseminating communication of funding opportunities to relevant teams in alignment with leadership direction.
  • Provides support to leadership in advising principal investigators on pursuing grant opportunities and on fiscal, programmatic, and reporting requirements 
  • Supports the centralized management of private grant opportunities and awards through CCCF grants management system.
  • Facilitates collaboration with CCCF Development staff and IRD Grants Manager to ensure timely submission, compliance, and completion of pre- and post-award milestones.

Reporting, Dashboards, and Knowledge Management

• Prepares reports, dashboards, and executive-level communications to keep CCCF leadership apprised of progress to goals, grant performance, project timelines, grant pipeline status, award activity, and completion of key milestones.
• Develops, maintains, and oversees centralized knowledge repositories (e.g., SharePoint or similar platforms) to house development and grants process documentation, workflows, templates, and training materials.

Event & Stewardship Support

• Assists in planning and executing fundraising events, including logistics coordination, attendee management, and post-event follow-up.
• Supports with refining and customizing donor lists for special mailings, invitations, donor recognition, and stewardship activities.
• Provides administrative support to development leadership by coordinating CCC subject matter experts and preparing materials for donor meetings and site visits. 
• Performs other duties as assigned.

REPORTING RELATIONSHIPS

Reports To                        Associate Vice Chancellor, Development and Major Gift

Direct Supervision          None 

QUALIFICATIONS

• A Bachelors degree from an accredited college or university in Business or Public Administration, or a related field.
• Three to five years of progressively responsible experience in donor management, grant administration (pre and post award), grant writing, proposal development, or contract management.
• An equivalent combination of education and experience may be considered at the discretion of management.
• Understanding of donor life-cycle, administration, and management.
• Experience with Salesforce or other donor management tools preferred. 
• Excellent interpersonal, written, and verbal communication skills. 
• Strong analytical and problem-solving skills.
• Strong organizational and planning skills.
• Ability to work with a culturally diverse environment. 
• Ability to take initiative for process improvements. 
• Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality consistently and in a timely manner
• Ability to work effectively with employees at all levels of the organization and external stakeholders
• Ability to maintain a high level of confidentiality
• Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams). 

$70,251 - $75,000

Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website. 

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!

Fueled by the generosity of Chicago’s philanthropic community, the City Colleges of Chicago Foundation, a 501(c)(3) nonprofit, raises charitable contributions to support community college students from all backgrounds in reaching their academic and career goals.

PRIMARY OBJECTIVE

Reporting to the Associate Vice Chancellor (AVC) - Development and Major Gifts, the Development Manager-City Colleges of Chicago Foundation (CCCF) plays a critical role in advancing the institutions philanthropic and grant-funded initiatives by providing comprehensive operational, analytical, and administrative support to the Development team. This position is responsible for managing donor and prospect data, conducting prospect research, supporting proposal and grant development from pre- through post-award, ensuring compliance with funder, institutional, and board reporting requirements, and facilitating effective communication among internal and external stakeholders. The role also supports fundraising events, donor stewardship activities, and the strategic management of major gift and private grant portfolios to strengthen donor relationships and maximize philanthropic impact. Performs other duties as assigned. 

ESSENTIAL DUTIES

Donor Database & Prospect Research

• Conducts preliminary prospect research using online databases and resources to identify potential donors and funding opportunities.
• Maintains accurate and up-to-date donor and new foundation prospect records in Salesforce, including contact information, donor history, engagement activities, and relationship notes.
• Tracks and prepares reports on fundraising metrics, giving priorities, grant cycles, campaign progress, and portfolio management activities.
• Collaborates with key stakeholders in compiling data to better inform strategic planning, donor recognition, and stewardship activities.
• Ensures the confidentiality of donor information and compliance with development policies and procedures.

Grants Management & Institutional Giving Support

• Supports the Development team in navigating funder portals and managing proposal development and submission processes. 
• Develops and maintains reference documentation such as funder requirements, standard attachments, and other supporting materials.
• Navigates funder proposal portals, processes submissions, and ensures all required documentation is complete.
• Reviews CCC Principal Investigator reports and prepares them for donor submission by CCCF.
• Assists in reviewing grant awards and contract documents to ensure CCC staff have the necessary information needed for post-award reporting and funder-required activities.
• Supports the Executive Director-Institutional Giving in reviewing incoming award terms, flagging and addressing unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for CCC & PI. 
• Collaborates with the CCCF Operations team, the Office of Institutional Resource Development, and other internal stakeholders to manage and ensure seamless delivery of CCC pass-through grants.
• Coordinates with the Executive Director-Foundation Finance and Operations to maintain accurate records of all grant awards to the Foundation.
• Supports pre- and post-award processes for private grant opportunities, including:
  • Assists in developing and disseminating communication of funding opportunities to relevant teams in alignment with leadership direction.
  • Provides support to leadership in advising principal investigators on pursuing grant opportunities and on fiscal, programmatic, and reporting requirements 
  • Supports the centralized management of private grant opportunities and awards through CCCF grants management system.
  • Facilitates collaboration with CCCF Development staff and IRD Grants Manager to ensure timely submission, compliance, and completion of pre- and post-award milestones.

Reporting, Dashboards, and Knowledge Management

• Prepares reports, dashboards, and executive-level communications to keep CCCF leadership apprised of progress to goals, grant performance, project timelines, grant pipeline status, award activity, and completion of key milestones.
• Develops, maintains, and oversees centralized knowledge repositories (e.g., SharePoint or similar platforms) to house development and grants process documentation, workflows, templates, and training materials.

Event & Stewardship Support

• Assists in planning and executing fundraising events, including logistics coordination, attendee management, and post-event follow-up.
• Supports with refining and customizing donor lists for special mailings, invitations, donor recognition, and stewardship activities.
• Provides administrative support to development leadership by coordinating CCC subject matter experts and preparing materials for donor meetings and site visits. 
• Performs other duties as assigned.

REPORTING RELATIONSHIPS

Reports To                        Associate Vice Chancellor, Development and Major Gift

Direct Supervision          None 

QUALIFICATIONS

• A Bachelor's degree from an accredited college or university in Business or Public Administration, or a related field.
• Three to five years of progressively responsible experience in donor management, grant administration (pre and post award), grant writing, proposal development, or contract management.
• An equivalent combination of education and experience may be considered at the discretion of management.
• Understanding of donor life-cycle, administration, and management.
• Experience with Salesforce or other donor management tools preferred. 
• Excellent interpersonal, written, and verbal communication skills. 
• Strong analytical and problem-solving skills.
• Strong organizational and planning skills.
• Ability to work with a culturally diverse environment. 
• Ability to take initiative for process improvements. 
• Ability to prioritize multiple assignments and projects, mobilize efforts toward completion, and deliver with a high degree of quality consistently and in a timely manner
• Ability to work effectively with employees at all levels of the organization and external stakeholders
• Ability to maintain a high level of confidentiality
• Proficiency in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams). 

$70,251 - $75,000

Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website. 

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full-time employees within 6 months of hire. Thank you for your interest in CCC!