Coordinator-Grant Programs (Grant Funded)

COORDINATOR, GRANT PROGRAMS (Grant Funded)

DALEY COLLEGE

The Coordinator – Grant Programs is responsible for coordinating and performing a wide range of programmatic, procurement, and reporting activities associated with administering a grant funded program. Positions coordinate the provision of services, perform program functions and oversee the provision of program support to clients/students as specified by the grant source.

*THIS IS A GRANT FUNDED POSITION WITH THE ANTICIPATED END DATE OF JUNE 30, 2026*

ESSENTIAL DUTIES

• Provides information to staff, faculty, and clients/students on a grant funded program’s objectives and intended outcomes, operating processes and procedures, and direct services provided to clients/students.

• Works directly with clients/ students to provide the range of services and assistance specified under a specific grant program, adhering to operating procedures and funding requirements.

• Implements programs designed to meet grant objectives and outcomes by establishing work processes and overseeing the day-to-day operations to ensure the effective administration of program services.

• Prepares and facilitates presentations and workshops for clients/students.

• Maintains records and creates databases using Excel and accesses data on PeopleSoft (i.e. CS9, Open Book) to track program enrollment, level of activity and engagement with clients/students.

• Prepares narrative reports to document program activities, services provided, program outcomes, and achievements in compliance with reporting requirements.

• Prepares and assists clients/students in preparing forms, applications, and other documents needed to enroll or obtain services under the grant funded program.

• Prepares purchase requisitions, places orders with vendors, and verifies delivery of materials, supplies, equipment, and other goods acquired with program grant funds.

• Coordinates with Business Office to maintain account records of budgeted funds and to track and monitor expenditures and account balances.

• Plans and implements activities such as workshops, career fairs, and field trips for programs designed to engage students with an interest in pursuing career programs in a specific industry (i.e. healthcare, manufacturing, IT).

• Coordinating the provision of student support services and activities to students to meet program objectives and outcomes (i.e. workshops on soft skills development; career readiness skills).

• Works collaboratively with college administrators to plan, develop, and implement project initiatives and activities to accomplish grant funded program objectives.

• Prepares quarterly and annual progress reports and comply with other reporting requirements.

QUALIFICATIONS

Education, Training and Experience

• A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.

• Master’s degree preferred.

• Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.

• Strong collaborator who can work within a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment .

• Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint).

The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties

Knowledge, Skills, and Ability

• Knowledge of state and federal grants to community colleges

• Knowledge of ICCB regulations and requirements

• Excellent interpersonal skills

• Excellent verbal and written communications skills

• Strong organizational skills

• Strong analytical and problem-solving skills

• Ability to handle situations with tact and diplomacy.

• Ability to work within a culturally diverse environment

• Ability to work with a high degree of professionalism

Working Conditions

• General business office environment; work is indoors with no exposure to hazardous or unpleasant conditions

Equipment

• Standard office equipment including personal computers and associated equipment

Physical Requirements

• Primarily sedentary with intermittent standing, walking, bending and stooping

• Some lifting or carrying objects of light weight may be required

• Ability to travel to a variety of locations on and off campus as needed

Other information - This position is represented by: Local 1600 CCCTU.

Salary Information:  $61,006 annually

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities

Benefits information is found at https://www.ccc.edu/departments/Benefits/

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in CCC!