Coor-Academic/Career Programs (Grant Funded)

COORDINATOR, ACADEMIC CAREER PROGRAMS (Grant Funded)

ARTURO VELASQUEZ INSTITUTE

A Coordinator- Academic/ Career Programs administers and supports an academic program, coordinating work operations and performing student facing activities to provide information, support, and guidance to students. 

Coordinator- Academic/ Career Programs positions work with Deans, Assistant Deans, and other college administrators to oversee a program’s day to day operations, to coordinate and execute program activities, and to support students in achieving academic success.

The duties and responsibilities of individual positions of Coordinator - Academic Programs will vary depending on their assigned department or academic program within the college. Programs include but not are limited to: certificate and degree academic programs, Emergency Medical Technician (EMT) and Fire Science programs, College to Careers (C2C), and student support and success programs. Performs related duties as required.

*THIS IS A GRANT FUNDED POSITION WITH THE ANTICIPATED END DATE OF AUGUST 31, 2027*

ESSENTIAL DUTIES

·         Implements and executes processes and procedures in support of an academic program and provision of direct student services, working closely with Deans, Assistant Deans and other college administrators

·         Provides individual and/or group academic coaching to support student’s academic and career goals and that connect to transfer, completion, and career programs.

·         Develops and conducts workshops, student forums, and related outreach activities to promote academic and personal growth and to help students make a strong connection to college life and succeed in meeting their academic goals.

·         Monitors and oversees the day-to-day operations of certificate and non-credit programs, coordinating and administering program activities to ensure their effective administration and compliance with CCC policies and other requirements.

·         Guides and works with students to provide direction, guidance, and in-depth information on the requirement of an academic program including curriculum, course schedules, and degree progression.

·         Works collaboratively with faculty to implement and administer student success programs to increase student retention, achievement, and graduation rates.

·         Coordinates course planning for certificate programs including preparing course schedules, scheduling Instructors, and overseeing testing of program participants.

·         Oversees scheduling and organization of certificate, degree and seminar courses for Fire Science Programs. Works collaboratively with administrators to maintain course and curriculum standards, maintaining records, and monitoring Instructors’ performance.

·         Makes presentations at various events to promote and market academic programs. Works with marketing department to develop marketing materials.

·         Compiles, organizes, and maintains program and student data and prepares reports.

·         Leads the planning, organization, and execution of large scale and major events for a college such as open houses, science fairs, and faculty development week.

·         Oversees procurement functions or an academic program or division, preparing purchase requisitions, researching vendors, monitoring expenditures, and working with Procurement Services to coordinate the procurement process.

REPORTING RELATIONSHIPS

Report to: Dean, Associate Dean, or Program Director

QUALIFICATIONS

Education, Training and Experience

·         A Bachelor’s degree from an accredited college or university in Business or Public Administration, Education, Public Policy, or a related field.

·         Three to five years of work experience in a responsible administrative or program administrator role, preferably for a non-for-profit or higher education institution.

·         Specific type of work experience, qualifications, and licensure (if any) will depend on the specific focus and job role of the position and will be specified in the job posting.

·         A combination of education and experience may be taken into consideration based on the applicant’s credentials

·         Strong collaborator who can work in a matrixed environment and team setting to accomplish goals in a fast-paced, dynamic environment

·         Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint)

·         Bilingual (English/ Spanish) preferred

The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties

Knowledge, Skills and Ability

Knowledge of project management practices

Knowledge specific to the area of program responsibility

Excellent interpersonal skills

Excellent verbal and written communications skills

Strong organizational skills

Strong analytical and problem-solving skills

Ability to handle situations with tact and diplomacy.

Ability to work within a culturally diverse environment

Ability to work with a high degree of professionalism

Working Conditions

General office environment

Equipment

Standard office equipment including personal computers and peripheral equipment

Physical Requirements

Ability to operate computers and related office equipment

Worker Characteristics

Leadership – Demonstrates willingness to lead, take charge, and offer opinions and direction

Initiative – Demonstrate willingness to take on responsibilities and job challenges

Adaptability/Flexibility – Be open to change (positive or negative) and to considerable variety in the workplace

Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.

Other information - This position is represented by: Local 1600 CCCTU.

Salary Information:  $61,006 annually

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities

Benefits information is found at https://www.ccc.edu/departments/Benefits/

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in CCC!