College Bursar Assistant III

COLLEGE BURSAR ASSISTANT III

BUSINESS OFFICE DEPARTMENT

MALCOLM X COLLEGE

Malcolm X College is seeking a full time College Bursar Assistant III.  This position is responsible for maintaining PeopleSoft Student and Financial systems relating to student accounts including maintenance, billing and collection to students and external agencies.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

The Business Services Office at Malcolm X College provides a wide variety of services. Our department assists students with financial transactions, third party tuition assistance and other academic services. Business Services also provides support in other areas such as contract compliance, procurement matters, conference travel, and grants management

Responsible for accurate accounting records for receipts and/or disbursements within a college department or administrative office. Applies accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.

ESSENTIAL DUTIES:

• Responsible for the same duties as the College Bursar Assistant II.
• Posts transactions involving cash receipts, disbursements, and/or accounts payable and accounts receivable to ledger accounts.
• Prepares trial balances and periodic summary statements to determine account balances; reconciles account balances with bank statements; assists in the analysis of routine accounts and in the preparation of financial reports.
• Maintains general ledger and subsidiary ledger accounts for students receiving financial aid through various grant or loan programs.
• Maintains cost systems, allocating expenditures to accounts in accordance with established procedures.
• Prepares summary sheets for use of supervisor or auditors in preparing comprehensive financial statements.
• Audits and proofs accounting or other reports for clerical accuracy and conformance to departmental procedures.
• Troubleshoots problems in student financial system.
• Supervises lower level College Bursar Assistants and support staff.
• Responds to student inquiries regarding the status of their financial aid grants or loans.
• Assists in student registration activities.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

SUPERVISORY RESPONSIBILITIES:

• Direct Supervision:
• College Bursar Assistant I
• College Bursar Assistant II
• Support staff

QUALIFICATIONS:

• Associate's Degree and a minimum of 6 accounting courses at the college level; supplemented by 4-6 years of experience in general accounting work; or an equivalent combination of training or experience.
• Knowledge of basic accounting principles and techniques; knowledge of accounting and auditing terminology and accounting software.
• Ability to prepare and maintain accounting records and write simple financial statements and reports.
• Good written and verbal communication skills are required.
   

This position is represented by the Local 1708 Union.

Chicago residency is required for all full-time employees within 6 months of hire. 
We are an equal opportunity and affirmative action employer. 
Thank you for your interest in City Colleges of Chicago!

Malcolm X College is a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.   

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities. 

WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits please visit our benefits page.