College Administrative Assistant I - DoD AOWS - Part Time

COLLEGE ADMINISTRATIVE ASSISTANT I - DoD AOWS - PART TIME (GRANT-FUNDED)

MALCOLM X COLLEGE

Malcolm X College is seeking a College Administrative Assistant I in the Institutional Effectiveness department. Under general supervision, performs administrative, personnel and or fiscal services in a college administrative unit; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

Malcolm X College was chosen for “Advancing Opportunities for Women in STEM” (AOWS) seeks to address the shortfall of African American, Black, Hispanic, and Latina women in STEM by  creating a robust pipeline of women STEM leaders with the passion, creativity, and technical skills to serve their country and advance knowledge and innovation in their fields.

This is a grant-funded position by (DoD)-STEM grant set to end September 14, 2024. 

ESSENTIAL DUTIES:

• Performs personnel functions for the college administration.
• Performs calculations and compiles pertinent data required for budgetary and fiscal reports; assists in the preparation of budgets and the allocation of program funds.
• Maintains a liaison between administration, faculty and students.
• Composes correspondence and assists in the formulation of personnel practices and procedures.
• Reviews material, supply and equipment requisitions and prepares expense vouchers.
• Conducts studies to improve the efficiency of the operations within an organizational unit.
• May assist in the interview process of applicants for clerical staff positions.
• Performs related duties as required.

QUALIFICATIONS:

• Graduation from high school or the equivalent is required; two years of college supplemented by at least two years of progressively responsible clerical and administrative experience; or an equivalent combination of training or experience.
• Considerable knowledge of the principles and practices of public and business administration. Considerable knowledge of department practices and procedures. Good knowledge of general office computer software.
• Ability to work and interact with the general public and college personnel.
• Ability to speak and write effectively.
• Good organizational skills. Good verbal and written communication skills. Good computer and keyboarding skills.

Malcolm X College has been named a 2024 Most Promising Places to Work in Community Colleges award winner! NISOD joins Diverse: Issues in Higher Education in recognizing Malcolm X College’s best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

This position is represented by the Local 1708 union.

We are an equal opportunity and affirmative action employer. 

Thank you for your interest in City Colleges of Chicago!