Building Coordinator

BUILDING COORDINATOR - FULL-TIME
TRUMAN COLLEGE

Harry S Truman College, one of the City Colleges of Chicago, seeks a Building Coordinator to initiate efficient methods to address the logistical needs for facility usage on the campus. This position coordinates facility usage for both internal and external community organizations as well as internal college activities. Reporting to the Director of Auxiliary Services, the Building Coordinator functions in a senior support role within a college’s Facilities Department, assisting in managing the day-to-day operations related to campus building maintenance and support operations.

The Building Coordinator works in close collaboration with the Director of Auxiliary Services to provide oversight and direction to maintenance / housekeeping operations including inventory control, events management, mail and reprographic services, and other support services that provide a clean, safe, and well-maintained campus environment for students, faculty and staff.

The Campus buildings operate on extended hours, six days a week to accommodate class schedules and student needs. A Building Coordinator must be willing and able to work flexible hours as needed. Performs related duties as required. 

GENERAL RESPONSIBILITIES: 

•              Works collaboratively with the Director of Auxiliary Services in creating and executing work policies and procedures to improve the
              operational efficiency and delivery of facilities management services to clients.

•              Implements inventory control processes to ensure the proper receipt, control and inventorying of fixed assets including office furniture,
              classroom and lab equipment, custodial cleaning machines and other property

•              Conducts regular walk through inspections of campus building to assess the facility’s physical condition and to identify needed
              janitorial, maintenance and repair services.

•              Works with janitor supervisors and building engineer to address and resolve maintenance, repairs, and custodial/housekeeping
              issues.

•              Conducts physical inventory of campuses’ fixed assets, locating items, verifying asset tags and updating computerized inventory
              records. Prepares paperwork to document unaccounted for furniture or equipment.

•              Creates inventory records and maintains computerized inventory management records.

•              Schedules and oversees all aspects of office and classroom moves, overseeing staff and directing the moving and set-up of boxes,
              office furniture and class/lab equipment and materials and enforcing all safety protocols.

•              Works with building engineer, janitor supervisor, and IT department to ensure telephone and computers are installed and new office
              space or work area is cleared, clean (i.e. carpet shampooed, fresh paint) and ready for new occupants.

•              Implements work procedures and trains campus personnel in the preparation, storage and retrieval of documents from off-site storage
              facility vendor. Serves as primary liaison to vendor on issues and problem resolution.

•              Tours event space with clients, reviewing floor plan to ensure proper set-up of furniture and equipment, responding to questions, and
               providing quality customer service. Ensures space and furniture are cleaned prior to event.

•              Coordinates logistics to ensure a successful event. Oversees the set-up/ teardown, ensures set-up of contracted IT equipment, and
               works with outside vendors to aid in the success and satisfaction of clients.

•              Supervises student workers, making work assignments, monitoring work performance and approving timesheets.

•              Assists in implementing operating procedures and quality work standards. Administers and ensures compliance with HR policies and

                procedures.

•              Prepares various management, work activity, and budget expenditure reports.

QUALIFICATIONS

Education, Training and Experience 

•              A Bachelor’s degree from an accredited college or university in Business Administration, Finance, Business Management, Accounting
                or Real Estate or related field; and three years of related professional work experience;
OR

•              Five to seven years of professional work experience relating to inventory management, facility maintenance, custodial services or an
                area related to the position’s functions.

•              A combination of education and experience may be taken into consideration based on the applicant’s credentials.

•              Experience working in a customer service environment, with the ability to provide service to clients in a courteous and professional
                manner.

•              Moderate proficiency in the use of Microsoft Office (Word, Excel, and Outlook) 

The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties 

Knowledge, Skills and Ability

•              Knowledge of inventory practices and procedures

•              Knowledge and familiarity with inventory management systems

•              Excellent communication and interpersonal skills

•              Excellent customer service skills

•              Strong administrative and organizational skills

•              Ability to work within a culturally diverse environment

•              Ability to exercise tact and diplomacy in handling sensitive situations 

Working Conditions 

•              General office environment

•              Willing and able to work flexible hours as required 

Equipment

•              Standard office equipment including personal computers 

Physical Requirements

•              Ability to operate computers and related equipment and software

•              Intermittent standing, walking, bending and stooping.

•              Light to moderately heavy lifting (10lbs. to 50lbs. possible).

Worker Characteristics

•              Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.

•              Initiative – Demonstrate willingness to take on responsibilities and job challenges

•              Customer Service Oriented – Demonstrate commitment to delivering helpful, high quality service and assistance to meet the needs of
                customers.

•              Attention to Detail – Requires being careful about detail and thorough in completing work tasks.

This position is represented by the Local 1600 Professional Employee Union.

The starting salary for this position is between $61,598.16 and $67,757.98. The offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

WE OFFER: Excellent health and welfare benefit package and long-term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan. Generous vacation, holiday, personal and sick days, and tuition reimbursement. For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer.
Chicago Residency is required for all full-time employees within 6 months of hire.
Thank you for your interest in CCC!